Outlook Scheduling Assistant
Outlook’s Scheduling Assistant is capable of taking a great number of variables into account when helping you to schedule a meeting. This section will explain how to create a new Meeting Request and schedule that request using the Scheduling Assistant.
|1. On the Navigation pane, click Calendar||
|2. On the Home tab select New Meeting||
|3. From the Meeting tab, click Scheduling Assistant||
|4. To select attendees from an Address Book, click ADD ATTENDEES » add the desired attendees||
|5. From the small calendar on the right, click the desired meeting day|
|6. From the Duration pull-down menu, select the appropriate meeting length|
| 7. From the Suggested Times list, select the desired meeting time
NOTE: The Suggested Times list automatically sorts and displays all the possible meeting times on the date you select based on attendee availability, resource availability (if any resources/rooms have been added), and duration. If no times work during the day you have selected, you can repeat steps 4-5 to find a better day.
|8. In the Show group, click Appointment||
|9. In the Subject text box, type the appropriate information|
|10. Complete the body of the message|
|11. Click Send||
|Your meeting request is sent and the window closes|