MCCC Knowledge Base

Create an Email Rule - Outlook Desktop

2019

Create an Email Rule - Outlook Desktop  

A rule can be quickly created from any email message.
The advantage of this method is that rules are suggested based on the message sender, the message recipients, or the subject.

The steps are as follows:

Step 1: Create Location for Emails to Go

Step 2: Create the Rule

If using the online Outlook version, please see the Office 365 (online) version instructions.

 

Step 1: Create Location for Emails to Go

 

1.On the left navigation menu in Outlook, right- click Inbox 

 

2. From the menu, select New Folder  

3. Type in a name for the new folder  

 

 

 

Step 2: Create the Rule

1. In the top left corner, click the File tab.  

2. Select the Manage Rules and Alerts button. A pop-up window will appear.  

3. Select the New Rule button in the upper left corner of the pop-up window.  

4. Under the Step 1: Select a Template, locate the Stay Organized section.

Select Move message with specific words in the subject to a folder.

 
5. Under Step 2: Edit the Rule Description, select specific words.  

6. In the new pop-up window, type specific words related to the message to be moved.  

7. Select the Add button after each word you enter.  

8. When finished, select the OK button  

9. Determine where you want emails with your new rule to go. 

Under Step 2: Edit the Rule Description, select Specified. 

 

10. Select the folder that you created in Step 1 of these directions.

Note: You may need to select your Inbox folder in order to expand the folder to see more options.

 

11. Select the OK button

12. When finished, select the Finish button in the lower right corner of the window.

13. Select the OK button to finalize the process.  
Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Related Articles RSS Feed
Emails Missing in Outlook Web
Viewed 11877 times since Wed, Aug 24, 2016
Adding an Additional Mailbox in Outlook
Viewed 115126 times since Thu, Jun 19, 2014
Sending from or on behalf of another account
Viewed 37897 times since Fri, Sep 1, 2017
Create an Email Rule - Outlook web version (Office 365)
Viewed 15609 times since Tue, Aug 6, 2019
Nursing Lab Calendar Link
Viewed 9738 times since Thu, Sep 10, 2015
Students - Setting up email on your mobile device
Viewed 19933 times since Thu, Aug 18, 2016
Student Email Transition FAQ
Viewed 8783 times since Thu, Apr 7, 2022
Proxy Account Access
Viewed 6912 times since Mon, Feb 20, 2017
Reconfigure Student Gmail to Student Outlook on Mobile Device
Viewed 2590 times since Fri, Jun 17, 2022
Adding an Email Signature in the Outlook Web App
Viewed 11191 times since Wed, Feb 3, 2016

Need Help?