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Create an Email Rule - Outlook Desktop


Create an Email Rule - Outlook Desktop  

A rule can be quickly created from any email message.
The advantage of this method is that rules are suggested based on the message sender, the message recipients, or the subject.

The steps are as follows:

Step 1: Create Location for Emails to Go

Step 2: Create the Rule

If using the online Outlook version, please see the Office 365 (online) version instructions.


Step 1: Create Location for Emails to Go


1.On the left navigation menu in Outlook, right- click Inbox 


2. From the menu, select New Folder  

3. Type in a name for the new folder  




Step 2: Create the Rule

1. In the top left corner, click the File tab.  

2. Select the Manage Rules and Alerts button. A pop-up window will appear.  

3. Select the New Rule button in the upper left corner of the pop-up window.  

4. Under the Step 1: Select a Template, locate the Stay Organized section.

Select Move message with specific words in the subject to a folder.

5. Under Step 2: Edit the Rule Description, select specific words.  

6. In the new pop-up window, type specific words related to the message to be moved.  

7. Select the Add button after each word you enter.  

8. When finished, select the OK button  

9. Determine where you want emails with your new rule to go. 

Under Step 2: Edit the Rule Description, select Specified. 


10. Select the folder that you created in Step 1 of these directions.

Note: You may need to select your Inbox folder in order to expand the folder to see more options.


11. Select the OK button

12. When finished, select the Finish button in the lower right corner of the window.

13. Select the OK button to finalize the process.  
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