Create an Email Rule - Outlook Desktop
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2019 |
Create an Email Rule - Outlook Desktop
A rule can be quickly created from any email message. The steps are as follows: Step 1: Create Location for Emails to Go Step 2: Create the Rule If using the online Outlook version, please see the Office 365 (online) version instructions. |
Step 1: Create Location for Emails to Go
1.On the left navigation menu in Outlook, right- click Inbox |
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2. From the menu, select New Folder |
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3. Type in a name for the new folder |
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Step 2: Create the Rule
1. In the top left corner, click the File tab. |
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2. Select the Manage Rules and Alerts button. A pop-up window will appear. |
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3. Select the New Rule button in the upper left corner of the pop-up window. |
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4. Under the Step 1: Select a Template, locate the Stay Organized section. Select Move message with specific words in the subject to a folder. |
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5. Under Step 2: Edit the Rule Description, select specific words. |
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6. In the new pop-up window, type specific words related to the message to be moved. |
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7. Select the Add button after each word you enter. |
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8. When finished, select the OK button |
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9. Determine where you want emails with your new rule to go. Under Step 2: Edit the Rule Description, select Specified. |
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10. Select the folder that you created in Step 1 of these directions. Note: You may need to select your Inbox folder in order to expand the folder to see more options. |
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11. Select the OK button |
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12. When finished, select the Finish button in the lower right corner of the window. |
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13. Select the OK button to finalize the process. |