MCCC Knowledge Base

Data Protocol for the Minority Student Mentoring Program (MSMI)

2016

 

Data Protocol

Minority Student Mentoring Initiative (MSMI)

Alias: Male Minority Mentoring Program  

Summary

MSMI is a student success initiative focusing to provide minority students with a support system designed to improve their success in coursework and completion.  It is a voluntary program for student mentees and College personnel working as mentors. 

Data associated with MSMI allows comparative assessment of student performance between participant and non-participant students, as well as before-and-after assessment for student mentees. 

Data Model

Data must reflect distinct membership for both mentees and mentors and track the academic terms of active participation.  Student and staff records are associated with the Campus Organization Code MMMP (a legacy from the initiative’s original name).  Records encompass a Start Date, End Date, and Role.  

Start Date: Equal to the Term Start Date for the first Term the mentee or mentor is active.
End Date: Equal to the Term End Date for the last Term the mentee or mentor is active.
Role:  Students are assigned as Mentee (MNT); staff are assigned as Mentor (MTR)

Protocols

Adding a single student to MSMI
  1. Log into Colleague; open COMD and enter “MMMP”.  At the prompt, “Member Lookup”, enter the ID number of the individual you wish to associate with the program.
    1. Both students and mentors are added this way.
    2. If you do not know the ID of the student, you can perform a name search in the entry field.
  2. Enter the Start Date.  This is equal to the semester start date (you can locate these in the academic calendar, located at www.mc3.edu/academics/academic-calendar )
  3. Under “Roles”, enter MNT for student mentees, MTR for mentor.
  4. Optional:  comments regarding the individual can be entered in the field below. 

Adding a group of students to MSMI

  1. Log into Colleague; open AASM and enter “MMMP” under Campus Org.
  2. Enter the desired Role MNT (Mentee).
  3. Under “Include IDs”, enter the group of IDs you wish to add to the organization.
  4. Save out of the record (F9)
  5. Advanced:  obtain a list of student IDs and build a Saved List within SLED, and use this saved list  

When a Student leaves the program

  1. When students or mentors leave the program, an End date must be associated with the record.
  2. The End Date is equal to the semester end date of the last active semester a student is within the program.  You can locate these in the academic calendar, located at www.mc3.edu/academics/academic-calendar ).
  3. Log into Colleague; open COMD and enter “MMMP”.  At the prompt, “Member Lookup”, enter the ID number of the individual you wish to associate with the program.
  4. Enter the End Date under both “Membership Periods” and “Roles”.
  5. Save out of the record (F9).

Adding an Advisor to MSMI

  1. Log into Colleague; open COAA and enter “MMMP”.
  2. Start Date is the start date of the term within the advisor will serve.
  3. Role should be MTR (Mentor).
  4. Enter any comments as appropriate, for example the anticipated end date or last semester of anticipated service.

Ending an Advisor in MSMI

  1. Log into Colleague; open COAA and enter “MMMP”.
  2. Enter an End Date, which is the end date of the term within the advisor last served.
  3. Role should be MTR (Mentor).
  4. Enter any comments as appropriate, for example the anticipated end date or last semester of anticipated service. 

Associated Colleague Screens

  • COMT
  • COAA
  • COMD
  • COMT
  • AASM
  • SLED  

Important CROA Fields (for the Cookbook)

M45 Student Special Services — Value: ASPR (legacy; no longer used) value: MMMP or MSMI

M45 Campus Orgs

  • Campus Org Members ID
  • Cmpm Campus Orgs ID
  • Cmpm Person St ID
  • Campus Org Start Dates
  • Campus Org End Dates
  • Cmpm Statuses

M45 Campus Org Advisor

  • Campus Org Advisors Id
  • Cmpa Campus Orgs Id
  • Cmpa Campus Orgs Id
  • M45 Cmpa Adv Start Dates
  • M45 Cmpa Adv End Dates
  • M45 Cmpa Roles

 

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