MCCC Knowledge Base

Sharing Contacts or a Contact List in Outlook (Email)

2017

Sharing Contacts or a Contact List in Outlook (Email)

This article will review the different ways you can share your contacts or contact list in the desktop/client version of Outlook.

Note: You can only share contacts through the desktop/client version of Outlook. You are unable to see any contacts that are shared with you in the online version of Outlook available through Office 365.

 

Sharing your Contacts Folder

This option allows you to share your entire Contacts folder for other users to view.

 

1. 

 

Open Outlook from your desktop or laptop computer.

 

 

Outlook Icon

2. Locate and click the People icon in the lower left-hand corner.

 

 

People App

 

3. Locate the Share box located in the Navigation Pane at the top of your screen and click the Share Contacts icon.

Share Contacts Icon

 

4.

A new email message window will open. Enter the email address of the person in which you want to share your contacts folder with. You will see two options listed below the email message information:

  1. Allow recipient to view your Contacts folder - give the recipient of this email to view your Contacts folder.
  2. Request permission to view recipient's Contacts folder - request permission to view the recipient's Contacts folder.

Since you are sharing your Contacts folder, the option is defaulted to Allow recipient to view your Contacts folder

Click Send when you are finished.

 

Shared Contacts Email Message

 

 

5. The recipient will receive an email with an attachment to open your Contacts folder. The Contacts will populate under the Shared Contacts folder.

 

Shared Contacts Folder

 

 

 

 

 

 

Sharing a Contact List or a Single Contact

This option allows you to share a single contact or a contact list that you have created.

 

1.  Open Outlook from your desktop or laptop computer.

 

Outlook Icon

 

 

2. Locate and click the People icon in the lower left-hand corner.

 

People App

 

3. Click the contact or contact list that you want to share. 

 

 

Contacts list

 

 

 

 

 

4. Click the Forward Contact icon in the Share box in the Navigation Pane at the top of your screen until a drop down menu appears. Click As an Outlook Contact.

 

Forward Contact icon

 

 

5. A new email message will open. Enter the recipient information and a brief message. You will see the contact or contact list attached to the email. When you are finished click Send.

 

 

Forward Contact Email Message

 

 

 

6. The recipient will receive the message with the attached contact or contact list instructing them to download or open the attachment. Once downloaded, the contact or contact list will appear in the Shared Contacts folder.

 

Shared Contacts Folder

 

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