Non-Credit, Open Enrollment Section Entry

Log into Colleague
Go to SSUM
Enter course number & click
Enter Start Date of the term to filter results to the appropriate term

Term

Dates

01

Jan – Apr

02

May – Jun

03

Jul – Aug

04

Sept - Dec
Review the list and make a note of the last active section number
Click to detail on the next empty line
Enter A and click
Enter the next available section number

Central: 01, 02, 03, etc.
West: AW, BW, CW, etc.

Enter the appropriate term indicated by section start date (YYYY/01, 02, 03, 04)
Enter Start and End Dates from section form
Enter the location
- CC, OFFCC, WTC, OFFWC or CWW
Change Status to A
Click
Click to detail on Faculty Assignment
Enter ID# of faculty member and click
If prompted click
Click (or F9)
Click (or Enter) to return to SECT
Click to detail on Offering Info
Verify that the Lecture and/or Lab hours match the section form information.
- Contact the Program Coordinator if there is a discrepancy
Enter meeting information from section form in Schedule Print Times section
- It is recommended that you notate any skipped dates and enter dates on multiple lines
Enter Y in Rebuild Calendar field
- Cursor will jump to Actual Meeting Times and if information entered is correct, the Rebuild Meeting Dates will default to N.
- If the information is not correct (day/date mismatch) you will receive an error message “No Dates Built.” Recheck days and dates on the section form and/or check with Program Coordinator to resolve conflict.
Click to detail on Calendar Details
Verify Dates, Days, Time, and number of sessions matches the submitted section form
Click (or F9)
Click (or Enter) to return to SOFF
Click (or F9)
Click (or Enter) to return to SECT
Click to detail on Restrictions
Verify Section Capacity and Minimum Enrollment from section form
- Contact Program Coordinator if there is a discrepancy
Verify or set
Verify or set
Click (or F9)
Click (or Enter) to return to SECT
Click to detail on Financial Info
Verify Course Cost from section form
- Contact program manager if there is a discrepancey in course cost
- Contact Con Ed office if course cost changes
Verify GL Number from section form
- GL will always end with _000000_40110
- Central GL always begins with 1_1_1
- West GL always begins with 1_2_1
Click (or F9)
Click (or Enter) to return to SECT
Click to detail on Billing Info
Verify
Verify
Delete unnecessary line from Tuition section so only 1 tuition line remains
- For West campus sections, remove line 1 (AR code does NOT end in W)
- For Central campus sections, remove line 2 (AR code ends in W)
  - Click on appropriate line number
  - Click
  - Click again
Click (or F9)
Click (or Enter) to return to SECT
If a textbook is required to be purchased by the student
- Click to detail on Additional Info
- Click to detail on Printed Comments
- Enter actual Course cost in the following format:
  - Course Cost: $______
- Enter book details in the following format:
  - Required text: The Official SAT Study Guide, 2nd edition by The College Board (2009 or 2011)
- If there are any dates skipped add to next line in comments in the following format
  - No class 3/17
- Add any other critical information that a student will need to know.
Click (or F9) to return to ASCI
Click (or Enter) to return to SECT
Note the course Synonym and enter on the Section Information Form
Click to complete Section Entry
Initial and date the Section Information Form and return to the Con Ed office

Term	Dates
01	Jan – Apr
02	May – Jun
03	Jul – Aug
04	Sept - Dec

Non-Credit, Open Enrollment Section Entry

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