MCCC Knowledge Base

Adding and Editing Sections Detailed Billing Information

Fall ¨ Spring ¨ Summer 14 Week

Courses that are FULL TERM regardless of instruction method or meeting times

SECT dates are the TERM dates

SOFF dates are the meeting time date

Billing Info, SECB, no changes are necessary

Reg Date Ranges, SRGD , no changes are necessary

 

                Background

SECT

The dates on SECT are the dates that the refund formula uses.  Full term classes must have term dates in SECT and the meeting dates are recorded in SOFF.

 

SECB

Full Term Classes have a refund formula that is built as the amount of days into the term which is how the College refund policy is written for full term courses.  This refund formula is built into the billing tables for that term.    Given the formula calculates by days in, and not percentages, is why for FULL TERM you do not have to make changes if it is an online class.

One week (7 days) 100% less fees

Two weeks (14 days) 50% less fees

Three weeks (21 days) 25% less fees

 

SRGD

Full Term Classes use the system defaults, there is no need to make changes.

 

Fall * Spring * Summer 14 Week

Courses that are IRREGULAR with meeting times

SECT dates & SOFF dates must match

Billing Info, SECB, changes are necessary

Reg Date Ranges, SRGD , changes are necessary

 

Background

SECT

Irregular classes must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Irregular classes with meeting times follow the College’s Irregular refund policy which is based on the percentage of instruction.  As previously noted the default refund formula is for full term classes so it is necessary to change the drop/withdraw refund policy to IRREG.  This refund formula counts meeting times and will calculate based on the percentages in the formula.

 

 

SRGD

Dates in SRGD must be adjusted for Irregular classes, see grid provided.  This date controls when students are able to drop versus withdraw.  If this date is not changed, students will be restricted by the full term default dates which will not allow proper transactions to occur for the course.

 

 

Fall * Spring * Summer 14 Week

Courses that are IRREGULAR with WITHOUT meeting times (includes ONLINE and HYBRID)

SECT dates & SOFF dates must match

Billing Info, SECB, changes are necessary

Reg Date Ranges, SRGD , changes are necessary

 

Background

SECT

Irregular classes must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Irregular classes without meeting times follow the College’s Irregular refund policy which is based on the percentage of instruction.  Given there are no meeting times, the system cannot count or calculate so unique online formulas were created.  Courses without meeting times should use the ONL refund formula for the amount of weeks the course runs.  Example 10-wk course would use ONL10 in the drop/withdraw refund policy.

 

SRGD

Dates in SRGD must be adjusted for Irregular classes.  This date controls when students are able to drop versus withdraw.  If this date is not changed, students will be restricted by the full term default dates which will not allow proper transactions to occur for the course.

 

 

 

Summer 1 * Summer 2

Courses that are FULL TERM with meeting times

SECT dates & SOFF dates must match

Billing Info, SECB, no changes are necessary

Reg Date Ranges, SRGD , no changes are necessary

 

Background

SECT

Summer 1 & 2 classes follow an irregular system default therefore you must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Summer 1 &2 billing tables are built with the IRREG refund policy, percentage based and counting meeting times.   There is no reason to make changes as the system will use the default.

 

SRGD

Full Term Classes use the system defaults, there is no need to make changes.

 

Summer 1 * Summer 2

Courses that are FULL TERM WITHOUT meeting times

SECT dates & SOFF dates must match

Reg Date Ranges, SRGD , no changes are necessary

Billing Info, SECB, changes are necessary

 

Background

SECT

Summer 1 & 2 classes follow an irregular system default therefore you must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Summer 1 &2 courses without meeting times must use the ONLINE refund policies.

 

SRGD

Full Term Classes use the system defaults, there is no need to make changes.

 

Summer 1 * Summer 2

Courses that are IRREGULAR with meeting times

SECT dates & SOFF dates must match

Billing Info, SECB, no changes are necessary

Reg Date Ranges, SRGD , changes are necessary

 

Background

SECT

Summer 1 & 2 classes follow an irregular system default therefore you must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Summer 1 &2 billing tables are built with the IRREG refund policy, percentage based and counting meeting times.   There is no reason to make changes as the system will use the default.

 

SRGD

Dates in SRGD must be adjusted for Irregular classes.  This date controls when students are able to drop versus withdraw.  If this date is not changed, students will be restricted by the full term default dates which will not allow proper transactions to occur for the course.

 

Summer 1 * Summer 2

Courses that are IRREGULAR WITHOUT meeting times

SECT dates & SOFF dates are the meeting time dates

Reg Date Ranges, SRGD , changes are necessary

Billing Info, SECB, changes are necessary

 

Background

SECT

Summer 1 & 2 classes follow an irregular system default therefore you must have the actual start and end date of the course in both SECT and SOFF.  The dates must match.

 

SECB

Summer 1 &2 courses without meeting times must use the ONLINE refund policies.

 

SRGD

Dates in SRGD must be adjusted for Irregular classes.  This date controls when students are able to drop versus withdraw.  If this date is not changed, students will be restricted by the full term default dates which will not allow proper transactions to occur for the course.

 

 

 

 Refunds for courses without meeting times:

 

  

Student wants to drop a 7 week class and is inquiring about the amounts they would get back.

7 week class, no meeting times, late start

10% of instruction is 4.9 days, round to 5, and our policy reads 100% less fees to the day prior to 10% of instruction; 50% tuition less fees to the day prior to 20% of instruction; no refund after this period.

So on 10/5/12, students may get 100% tuition less fees (10/1/12 + 4 days (10%-1day)

Between 10/6 on 10/10/12, students may get 50% tuition less fees (10/1/12 + 9 days (20%-1day)

On 10/11/12 the student would have to Withdraw and no refund is due.

 

Irregular classes that have to have the SRGD — Drop Grades Required Field Changed

Start date of class + the noted amount of dates based on how long the class runs.

 

 



 

 

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