MCCC Knowledge Base

Faculty and Staff - Tips for a Secure Zoom Meeting

2020

Faculty and Staff - Tips for Hosting a Secure Zoom Meeting

Hosting virtual meetings are great for connecting with people from the comfort of your home or on-the-go. It is important that you take the appropriate steps to ensure that these meetings are secure to help everyone involved.

This article will review some tips to help you host a secure public Zoom meeting. 

Note: It is recommended that Faculty create Zoom meetings via the Zoom link in their course in Blackboard.

 

Preparing for your Zoom Meeting

1. Do not share your Personal Meeting ID for public events. Your Personal Meeting ID (PMI) gives users access to your personal meeting space at any time allowing people to come and go as they please. 

When hosting public meetings in Zoom, generate a meeting ID specific to that event. 

Note: It is recommended that Faculty create Zoom meeting via the Zoom link in their course in Blackboard.

 
2. Password protect meetings so that only those with the meeting password can join. You can add a password to personal meetings, instant meetings, and more.   
3. Avoid using the Join Before Host option. This prevents people, wanted and unwanted, from joining the meeting before you. If you must use this option, be sure to password protect your meeting.   
4. Spend time familiarizing yourself with the Zoom interface, options, and settings. It is important the you are aware with how to control your meetings in the virtual environment.  
5. Schedule your meeting by generating a Meeting ID and password. This will allow you to share the Meeting ID publicly while only providing the password to join the meeting via email.   

 

 

Managing Participants in a Zoom Meeting 

For more information about the Zoom settings listed below, please view the follow article from Zoom's website:

Managing Participants in a Meeting

 

1. Lock your meeting after the meeting has started. This prevents other users from joining after the meeting has already started.

To lock your meeting, click Participants at the bottom of your Zoom window and select Lock Meeting from the pop-up window. 

 

2. Remove disruptive Participants. 

Select Participants at the bottom of your Zoom window and hover your mouse over the name of the person. Select Remove from the options provided.

Note: Removed Participants are not able to re-join the meeting. You can allow them back in the meeting if you have removed someone in error.

 
3. Place Participants On Hold. Put Participants on a temporary hold by click on their video thumbnail and selecting Start Attendee on Hold. To take the attendee off hold, navigate to the Participants list and select Take Off Hold.  
4. Disable an Participants' video if you observe inappropriate gestures or distractions from the attendee.   
5. Mute all Participants to eliminate background noise and distractions.   
6. Turn off File Transfer and Annotation. When File Transfer is enabled, users can share files during the meeting. When Annotation is enabled, users can draw and write-on content during screen sharing.   
7. Disable the Private Chat feature. Private chat allows Participants in the meeting to have private chats with one another that the meeting host is unable to see.   
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