MCCC Knowledge Base

Faculty and Staff - Best Practices for Hosting Secure Virtual Sessions/Meetings

2020

Faculty and Staff - Best Practices for Hosting Secure Virtual Sessions

This article will provide you with information on the best practices for hosting secure virtual sessions. Information in this article is relevant to all of the virtual collaboration tools available through the College (Blackboard Collaborate Ultra, Microsoft Teams, and Zoom for Education).

 

How to Maintain Safe Virtual Meetings

Yes

  • Use only the College provided collaboration tools that are specific to MC3 accounts. 
  • Check your session settings so that only the meeting host can share content and information.
  • If you plan to record your session, make sure everyone in the session is aware. 

 No

  • Do not make sessions public to avoid unwanted guests.
  • Do not share the session link on social media and other platforms that are not secure.
  • Do not share information that may be confidential in your sessions. 

 

 

 


Preparing for your Session 

1. Use a headset with a microphone if possible. This helps with audio clarity.
2. Avoid sitting with your back to a window or a lamp. This will prevent your video from being too dark.
3. Check your surroundings. Make sure you do not have anything behind you that may be distracting to you or your audience. 
4. Make others aware that you are hosting a virtual session to avoid distractions.
5. Prepare and setup your audio, video, and other materials prior to your session start time. 

 

 

 

Etiquette: Joining a Meeting

1. Join the session a few minutes before the session is about to start. 
2. Mute and/or close out of any applications you may have open that may be distracting. This includes email or anything with private information.
3. Join a session with your microphone and video muted/off to prevent disrupting a session that has already started and to eliminate distractions.

 

 

 

Etiquette: Participating in a Meeting 

1. Keep your microphone muted during the session unless you are asked for participation or may have a question. 
2. Avoid talking over others and allow wait time before responding. 
3. Stop occasionally to allow others to process information and opportunities for questions. 
4. Use the chat functionality to ask questions during the session so that it is not distracting to the person speaking.
5. Announce when you are recording a meeting (if applicable) so others are aware. 
Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Related Articles RSS Feed
Secured Print
Viewed 12470 times since Thu, Mar 12, 2015
Faculty - Recording your screen while writing on your iPad
Viewed 805 times since Fri, Mar 27, 2020
Faculty and Staff - Collaboration Tools Security and Troubleshooting
Viewed 1982 times since Thu, Apr 9, 2020
Faculty - Creating a Zoom Meeting in your Course
Viewed 2520 times since Wed, Apr 1, 2020
Connecting to a Zoom Meeting from Home (On your personal Computer)
Viewed 669 times since Sat, Aug 22, 2020
What is Anti-Malware?
Viewed 6769 times since Mon, Jul 18, 2016
College Data and Storage System Quick Reference
Viewed 6060 times since Wed, Jan 6, 2016
Remote Access Two-Factor Authentication Duo Security
Viewed 8075 times since Mon, Nov 24, 2014
Students - Connecting to Zoom Meetings via Blackboard or a Link
Viewed 5417 times since Thu, Apr 9, 2020
InCommon Federation Participant Operational Practices (POP)
Viewed 6783 times since Fri, Feb 26, 2016

Need Help?