MCCC Knowledge Base

Outlook Contacts Sharing

2021

Outlook Contact Sharing

Applies To:

Outlook Desktop Client Office365

Outlook Contacts are stored in a folder within an Office 365 mailbox. They are saved as 'contact items'. The display of this folder is "Contacts - username@mc3.edu" If attempting to share a Contact or a group of Contacts within the Contacts Folder, the result is that you can only forward with no option to share.

To get around this limitation, you can take the following options:

1 - Share the Entire 'Contacts - username@mc3.edu' folder

2 - Create a new folder under contacts, add the contact groups to that folder and share this subfolder

  • Contact groups can be added by selecting the subfolder and choosing "New Contact Group" from the top Toolbar under the 'Home' tab.

  • Contact groups can also be added by 'dragging and dropping' from within the 'Contacts - username@mc3.edu' folder to the new subfolder

 

To Create a new Subfolder under the 'Contacts - username@mc3.edu' folder

  • Select the 3 dots in the bottom of the left hand navigation pane and select 'folders'. This puts you in the mailbox folder view.
  • Select 'Contacts - Username@mc3.edu' then right click - select 'new folder' and name the folder
  • Select the 'people' icon in the bottom left hand navigation pane to put you back into your Contacts view in Outlook
  • Drag and drop from your existing contacts list or create "New Contact Group" (step 2 above) and add contacts

To Share the new subfolder under the 'Contacts - username@mc3.edu' folder

  • Right-Click the subfolder and select "Share" - 'Share Contacts' 
  • Add the users and select the checkbox "Recipient can add, edit and deleted items in this contacts folder" if you choose give edit permissions, in the sharing invitation
  • After you select 'send' the recipient will recieve the invitation and have the option to 'open the folder'. The folder will then be visible in the recipients People view in Outlook. 

 

 

 

Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Related Articles RSS Feed
Reading Encrypted Outlook Emails
Viewed 1410 times since Thu, Apr 28, 2022
Reconfigure Student Gmail to Student Outlook on Mobile Device
Viewed 2599 times since Fri, Jun 17, 2022
Employee Access Request Form
Viewed 6752 times since Fri, Nov 2, 2018
Ignore a Conversation - Office 365 Outlook
Viewed 8629 times since Wed, Aug 7, 2019
Setting up Outlook on macOS devices
Viewed 2964 times since Wed, Jun 22, 2022
Office 365 - Outlook Web Access OWA - Customize features
Viewed 40842 times since Thu, Feb 26, 2015
Forwarding Emails from Outlook to other accounts
Viewed 3830 times since Tue, Jul 5, 2022
Password Reset/ Claim Account
Viewed 24048 times since Fri, Aug 21, 2015
What is my student login information?
Viewed 25286 times since Tue, Jun 24, 2014
Proxy Account Access
Viewed 6922 times since Mon, Feb 20, 2017

Need Help?