MCCC Knowledge Base

Create an Email Rule - Outlook Desktop

2019

Create an Email Rule - Outlook Desktop  

A rule can be quickly created from any email message.
The advantage of this method is that rules are suggested based on the message sender, the message recipients, or the subject.

The steps are as follows:

Step 1: Create Location for Emails to Go

Step 2: Create the Rule

If using the online Outlook version, please see the Office 365 (online) version instructions.

 

Step 1: Create Location for Emails to Go

 

1.On the left navigation menu in Outlook, right- click Inbox 

 

2. From the menu, select New Folder  

3. Type in a name for the new folder  

 

 

 

Step 2: Create the Rule

1. In the top left corner, click the File tab.  

2. Select the Manage Rules and Alerts button. A pop-up window will appear.  

3. Select the New Rule button in the upper left corner of the pop-up window.  

4. Under the Step 1: Select a Template, locate the Stay Organized section.

Select Move message with specific words in the subject to a folder.

 
5. Under Step 2: Edit the Rule Description, select specific words.  

6. In the new pop-up window, type specific words related to the message to be moved.  

7. Select the Add button after each word you enter.  

8. When finished, select the OK button  

9. Determine where you want emails with your new rule to go. 

Under Step 2: Edit the Rule Description, select Specified. 

 

10. Select the folder that you created in Step 1 of these directions.

Note: You may need to select your Inbox folder in order to expand the folder to see more options.

 

11. Select the OK button

12. When finished, select the Finish button in the lower right corner of the window.

13. Select the OK button to finalize the process.  
Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Related Articles RSS Feed
College Email Accessibility
Viewed 7850 times since Wed, Jan 27, 2016
Opt Out of State Reporting
Viewed 12414 times since Tue, Apr 4, 2017
Error opening Microsoft Outlook on campus
Viewed 7327 times since Thu, Oct 16, 2014
Students - Setting up email on your mobile device
Viewed 11060 times since Thu, Aug 18, 2016
Ignore a Conversation - Outlook Desktop
Viewed 2499 times since Wed, Aug 7, 2019
Update Student Profile Information
Viewed 5903 times since Tue, May 30, 2017
Sending from or on behalf of another account
Viewed 23091 times since Fri, Sep 1, 2017
Default Credential Information
Viewed 170007 times since Wed, Jul 13, 2016
Adding an Email Signature in the Outlook Web App
Viewed 6722 times since Wed, Feb 3, 2016
Importing Contacts into Dynamics CRM
Viewed 10547 times since Thu, Jan 12, 2017

Need Help?