MCCC Knowledge Base

Microsoft Teams: Your Online Teamwork Hub

2020

Microsoft Teams: Your Online Teamwork Hub

 

This article will walk you through how to use Microsoft Teams to collaborate and communicate with members of your department in the event that you may not be able to physically meet. Teams is a web-based productivity tool that combines file-sharing, chat, and video meetings in on place.

The information covered in this article includes: How to Setup a Meeting, How to Tag Specific People or Person in a Channel, and how to Collaborate on Files. 

 

 

Setting Up a Meeting in Teams

There are three different types of meetings you can host in Teams; Instant, Private, and Channel. 

  1. Instant meetings: Create in-the-moment meetings with specific people in your Team.
  2. Private meetings: Create instant or scheduled meetings with specific people in your Team.
  3. Channel meetings: Create a meeting with everyone from your Team General Channel.  

This article will show you how to create all three types of meetings in Teams. 

 

Instant and Private Meetings

1. Login to the Portal using your College username and password and click the Office 365 button.

 

 

 

2. A new tab will open. In the new tab select Teams.  

 

 

 

 

3. Click the Calendar icon on the left-navigation menu.   

4. Click Meet Now in the upper-right corner.   

5. Give the Meeting a name. Then click Join Now.  

 

6. In the People pop-out window to the right, type the name of the person you want to have the meeting with in the Invite Someone search box.

Select their name and the meeting room will begin calling the person you selected. 

 

7. You can use the Meeting Options panel at the bottom of the meeting window to adjust your settings. 

  • Camera Icon: Turn your video off or on
  • Microphone Icon: Turn your audio off or on
  • Share Icon: Share your computer screen, a file, or whiteboard space with members on the meeting call
  • ... Icon (More Options): Record the meeting, open the meeting note taking site, or enter full screen
  • Conversation Icon: View the meeting chat log. Use this space for asking questions and chatting with others in the room
  • Participant Icon: View the participants in the meeting
  • Hangup Icon: Hang up or end the meeting
 

8. When you are finished with your meeting, click the Hang Up icon.

The meeting will be stored in your Teams Chat space. 

 

 

 

 Channel Meetings

1. Login to the Portal using your College username and password and click the Office 365 button.

 

 

 

2. A new tab will open. In the new tab select Teams.  

3. Select the Team you want to enter.  

 

4. Click the Calendar icon on the left-navigation menu.

Then click New Meeting.

 

 

5. Give the meeting a Title, Start Date/Time, End Date/Time, and a Description.

Under the Select a Channel to Meet in space on the right-side window, select the Team and the Channel that you want to meet in. 

 

 

6. Under the Select a Channel to Meet in space on the right-side window, select the Team and the Channel that you want to meet in. 

7. Click Schedule when you are finished. 

 

8. The scheduled meeting will automatically be added to users' Outlook calendars.

Users can join via the Outlook calendar invitation or via Teams.

 

Teams 

 

 

Outlook Email

 

 

Tagging Specific Users in a Team Channel

You have the ability to share information with others in Team Channel's. There may be information you are sharing that you want specific people to see. You can tag specific people on your post to ensure those people are seeing the information. 

 

1. Login to the Portal using your College username and password and click the Office 365 button.

 

 

 

2. A new tab will open. In the new tab select Teams.  

 

 

3.  Select the Team you want to enter.  

 

 

4. Select the Channel where you want to share your information.  

5. Write out your post. When you are finished, type the @ symbol and begin typing the person's name.

Select the name of the person you want to tag. 

 

6. Then click the Send icon.   

7. The information will now be posted in the Channel and the person you tagged will be notified within Teams and via email.   

 

 

Collaborating on Files in Teams

Upload and share files in your Teams space so you can collaborate with members in one space. Any changes to files are saved automatically. 

 

1.  Login to the Portal using your College username and password and click the Office 365 button.

 

 

 

2. A new tab will open. In the new tab select Teams.  

3. Select the Team you want to enter.  

4. Select the Channel where you want to share your information.  

5. Select the Files tab.   

6. Select Upload to upload a file you already have or select New to create a new file if you do not have any files in your Teams space yet.  

7. Click on the file to open the file.  

8. Once the file is open you can Edit the document or have Conversations (by clicking the Conversations button in the upper right corner) with other's that are on the document at the same time as you. 

Note: You will see who else is viewing or editing the document in the upper-right corner of the document. 

 

9. Any changes made to the document will save automatically.

You will not need to Save the document. 

 

 

 

Teams Mobile App

You can download the Teams app to your mobile device or tablet for free via your devices app store. Allow push notifications so you can stay up-to-date on the conversation. 

 

iOS Teams App Download

Note: You will need to download the app via your device

 

Android Teams App Download

Note: You will need to download the app via your device

 
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