MCCC Knowledge Base

Office 365 - Mobile - OneDrive for business- Use on an iPhone or iPad

2015

Use the OneDrive for Business app on an iPhone or iPad

 

Signing in and out of the OneDrive for Business app

Sign in to the app

  1. Tap the OneDrive for Business app on your iPhone or iPad, and type your work or school account.

    Depending on your type of authentication, you might need to tap Advanced Options and enter your SharePoint or OneDrive for Business URL and log in using a corporate user account. If this is the case, skip steps 3 and 4. 

    For a list of the types of authentication this app supports, see Supported authentication types for the OneDrive for Business app.

  2. Tap Sign In.

  3. Type your password.

  4. Tap Sign in.

Sign out of the app

  1. Tap Settings > Sign Out.

  2. Tap Sign Out again.

Download files for offline viewing and options for viewing files

Download files for offline viewing

  1. Tap the file you want to view offline. 

  2. Tap Download Download button.

The offline version of the file is simply a downloaded copy. If you edit this file, updates don’t synchronize with the version in OneDrive for Business.

If a file you’ve downloaded is subsequently updated in OneDrive for Business, a New version available label appears in case you want to download an updated version of the file. 
An updated version of a downloaded file is available

View all, offline, or recent files

  • Tap Files to show all files.

  • Tap Offline to show files you’ve made available for viewing when you’re not connected. 

  • Tap Recent to show files you’ve opened most recently. If Recent is greyed out, it means your configured SharePoint environment does not support that option.

Labels under each file tell you when it was last updated and if it’s currently shared. If a file is available for offline viewing, the download icon  Download button appears.

View and edit an Office document

To open a Word, Excel, or PowerPoint document, you must have Office for iPhone, or Word, Excel, or PowerPoint for iPad installed on your device. These apps are available as a free download from the App Store if you have a qualifying Office 365 subscription. If you’re opening a non-Office file, your only option is to open the document in another app.

  1. In OneDrive for Business, tap the Word, Excel, or PowerPoint document you want to open. A read-only version of the file opens.

  2. Tap Edit Edit button in OneDrive for Business. The Office mobile app launches and you can now edit the document on your iPhone or iPad.

Edit Office documents using Safari on your iPad

  1. Tap the OneDrive for Business app, and sign in.

  2. Tap the Word, Excel, or PowerPoint document you want to open. A read-only version of the file opens.

  3. Tap Edit Edit button in OneDrive for Business. This launches Safari.

  4. On the Office 365 sign in page, type your user ID and password, and sign in.

  5. To edit the document, tap Edit in Browser at the top of the page.

  6. Tap Save to upload your changes to the server.

Open a document using another app on your iPhone or iPad

  1. From the OneDrive for Business app, tap the document you want to open. A read-only version of the file opens.

  2. Tap the More menu Edit button in OneDrive for Business.

  3. Tap Open in Another App. Select the app you want to view the document with. 

    NOTE    If you select the Open in Another App option, don’t select the Office app from the list because you’ll create a duplicate, offline copy. If you decide you do want to open the document with Office for iPhone, follow the steps in View and edit an Office document instead.

View, edit, or share a OneNote notebook

You can share a OneNote notebook in the OneDrive for Business app, and if you have the app installed on your device, you can also view and edit a notebook. The OneNote app for iPhone or iPad is a free download in the Apple App Store.

View and edit a OneNote notebook

  1. Tap the notebook you want to open. Information appears about the notebook, such as where it’s located, when it was last modified, and whom it’s shared with.

  2. To edit a notebook, tap Edit Edit button in OneDrive for Business. The OneNote app launches to open the notebook. You can now view or edit it if you have write permissions. For more information about using OneNote, see Help in the OneNote mobile app.

Share a OneNote notebook

  1. To share the notebook, tap Share Share button in OneDrive for Business.

  2. Tap Add contact Add contact button to add the name of the person you want to share it with.

  3. Select whether you want to let the recipient edit the notebook. 

  4. Tap Add.

Change sharing permissions to a notebook

  1. If the notebook is already shared, tap Share Share button in OneDrive for Business to see whom it’s shared with.

  2. To change someone’s editing permissions, tap a name, and select the permission you want. 

  3. Tap Share > Done.

Rename, delete, or create a folder

Rename a file

  1. Open the file you want to rename.

  2. Tap Actions More menu.

  3. Select Rename.

  4. Enter a new name, and tap OK.

    NOTE    You can’t rename folders using this app. To rename a folder, go to the site in a browser. For more information, see Create or delete a folder in a list or library.

Delete a file

  1. Open the file you want to delete.

  2. Tap Actions More menu>Delete.

  3. Tap OK.

Create a folder

  1. Tap Files.

  2. If you want to place the new folder inside an existing folder, tap the existing folder to open it.

  3. Tap Actions More menu > Create a Folder.

  4. Name the folder, and tap OK.

Share OneDrive for Business files and folders

You can share files in your OneDrive for Business with people in your organization. 

NOTE    You can only share a file outside your organization if your O365 tenant administrator has activated that feature. For more information, see Share sites or documents with people outside your organization.

Share a file

  1. Tap the file you want to share. 

  2. Once the file opens, tap Share.
    If you’re already sharing the file, you’ll see a list of the people sharing the file. Otherwise, you see a note that reads This item isn’t shared

  3. Tap the Plus+ icon at the top of the Share dialog box.

  4. Tap the Share with box, and enter the email address of the person you want to share the file with. Alternatively, tap the Plus+ icon and select a name from your contact list.

    NOTE    You can share a file with only one person at a time. If you want to share with more people, repeat this procedure.

  5. Set the sharing permission for the person you’re inviting to share the file. The default setting is Let recipient edit.
    You can change sharing permissions later, if you want. 

  6. Tap Add.

Change sharing permissions

  1. To change sharing permissions for a file, tap the file.

  2. Once the file opens, tap Share Share button in OneDrive for Business.

  3. Tap the name of the person whose permissions you want to change.

  4. Tap the permission setting you want.

Stop sharing a file with someone

  1. Tap the file you want to stop sharing.

  2. Once the file opens, tap Share Share button in OneDrive for Business.

  3. Tap the name of the person you want to stop sharing the file with.

  4. Tap Remove Permissions.

Upload files stored on your iPhone or iPad to OneDrive for Business

You can’t upload files such as pictures or videos stored in the picture library on your iPhone or iPad directly to OneDrive for Business, but if you store those pictures or videos in other services such as OneDrive.com, you can use that service to upload them to OneDrive for Business.

  1. Upload the photos or videos you want to upload to OneDrive for Business to a service such as OneDrive. 

  2. Open the service (for example, OneDrive) where you’re now storing those files.

  3. In the service, open the file. 

  4. Tap Actions More menu

  5. Tap Open in…. In some services, such as OneDrive, the option is Open in Another App.

    Screenshot of option to open the file in another app
  6. Tap Open in OneDrive for Business.

  7. From the app, tap Upload to OneDrive for Business at the bottom of the screen.
    This saves the files to the root of your OneDrive for Business folder.

System requirements and troubleshooting

Your device must be running iOS 7.0 or higher.

Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Related Articles RSS Feed
Outlook Mobile App - Add Widgets (Android only)
Viewed 4162 times since Fri, May 3, 2019
Outlook Mobile App - Notifications Management and Calendar View
Viewed 2218 times since Fri, May 3, 2019
Outlook Mobile App - Add Accounts
Viewed 4871 times since Fri, May 3, 2019
Faculty and Students - Downloading the OneDrive App to a Mobile Device
Viewed 1219 times since Wed, Apr 1, 2020
Outlook Mobile App - Accessing app settings and basic settings management
Viewed 68 times since Fri, May 3, 2019
Office 365 - OneDrive for Business - Share documents or folders
Viewed 14703 times since Wed, Dec 9, 2015
Office 365 - OneDrive for Business - Setting up Mac Client and FAQ
Viewed 23301 times since Tue, Nov 3, 2015
Office 365 - OneDrive for Business - Access and Features from MC3 portal
Viewed 5923 times since Fri, May 1, 2015
Faculty and Students - Scan a Document in the OneDrive Mobile App
Viewed 1040 times since Wed, Apr 1, 2020
Office 365 - OneDrive for Business - Fixing sync problems
Viewed 9496 times since Wed, Dec 9, 2015

Need Help?